Travel

Applying

Student Grants

Projects involving domestic and/or international travel require additional steps in the application and award process. Due to the significant timelines of some university procedures, such as travel to locations with advisories, we strongly recommend that applicants start preparing for travel as soon as possible—and invite you to contact us as you have questions.

Student's Prompts

  • Will you be at least 18 years of age by the time you intend to travel?
  • Destination(s): State/Province/Region, City, Zip/Postal Code
  • Lodging(s): Name, Street Address, Phone
  • Emergency Contact: Name, Phone, Email and Relationship
  • Hospital or Medical Facility: Name, Street Address, and Phone

Mentor's Prompt

100 words maximum: Explain how you will support your mentee's domestic or international travel plans.

If planning international travel, applicantsmust complete the International Travel Registration process as stipulated in thePolicy on Student International Travel and Programs. Applicants are responsible for paying the cost of the program and all related fees directly.UROP recommends starting the process no later than 3 months prior to departure. To begin, emailregistertravel@colorado.edu or visit International Travel Registration for details. All travel to a country and/or area designated as a “High-Risk Location” is restricted and requires an appeal to the campus International Risk Committee for Student Travel for permission to travel.

UROP Procedures

  1. UROP will notify Education Abroad (EA) of all applications proposing international travel. For student grant applicants, notices are sent to EA as faculty mentors complete and submit the Mentor Endorsement form.
  2. Applicants will be contacted by an EA representative and are expected to follow up in a timely manner—to start the International Travel Registration process, determine if additional compliance procedures are necessary and establish a timeline appropriate for their travel plans.
  3. EA will notify UROP that applicants have started the International Travel Registration process and alert UROP if an applicant's travel plans require an appeal from the International Risk Committee (IRC).
  4. UROP will send decision notices after EA confirms that applicants have started the registration process.
    • Applicants travelling to locations that do not require an appeal from the IRC may be issued payment before the travel registration process is completed.
    • Applicants travelling to locations that require an appeal from the International Risk Committee or additional compliance procedures will be issued payment only after their travel plan has been approved. Award offers will be withdrawn if an applicant's travel plans are not approved by the IRC. Applicants are responsible for notifying UROP of final IRC decisions.

Student's Prompts

  • Will you be at least 18 years of age by the time you intend to travel?
  • Destination(s): Country, State/Province/Region, City, Zip/Postal Code
  • Lodging(s): Name, Street Address, Phone
  • Emergency Contact: Name, Phone, Email and Relationship
  • Hospital or Medical Facility: Name, Street Address, and Phone
  • Have you completed the international travel registration process?
    • Yes: Attach your approval email.
    • No: (100 words maximum) Explain your plan to complete the international travel registration process.

Mentor's Prompt

  • 100 words maximum: Explain how you will support your mentee's domestic or international travel plans.
EligibilityTimelineExpectationsComplianceReview

Presentation:

Worksheet:

Worksheet:

Worksheet:

Common Issues

The proposal contains inaccurate information, typographical errors, etc. Be sure to carefully proof your writing well before the application deadline.

Either the student or their mentor are not eligible to apply for UROP funding. Review the eligibility guidelines and consider adding ineligible mentors as an "additional supervisor."

The proposal contains personally identifiable information (PII), such as the student or mentor's name. Remove all PII—even on the mentor's endorsement.

The application misses an important campus policy compliance procedure. Talk to your mentor if you have questions about working with human or animal subjects, planning travel or contributing to an NSF and/or NIH-funded project.

The UROP office is closed for Winter Break, but we'll return to normal operations on Monday, January 6, 2025.

If you have questions, check out our FAQ page.