Adding a New Subrecipient

Outgoing Subagreements

Adding a new subrecipient that was not on the original proposal often requires approval from the sponsor. Contact your Grant or Contract Officer to begin this process. Depending on the sponsor, there may be specific documentation your Contract or Grant Officer may need to submit the request.   

  • If a revised Project budget is necessary for sponsor approval, the Principal Investigator (PI) and department are responsible for revising the internal budget or sponsor formatted budget.Ìý
    • If the new subrecipient is being added due to an existing subrecipient's PI moving institutions, indirect costs will be collected on the new institution's subagreement like any other subagreement.Ìý
  • Once the required documentation has been obtained, the Contract or Grant Officer will submit a formal request to sponsor.Ìý
  • Once sponsor approval has been received, funds will need to be reallocated to the new subrecipient's speedtype. Ìý

After the sponsor approval has been received and the Subrecipient and Participant Support Reallocation form has been processed through OCG and Campus Controller's Officer (CCO), your Subcontract Officer will be able to assist with issuing the subagreement.  

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Documentation required to issue a subagreement:

Documentation required to issue the new subagreement:Ìý

Completed / provided by the subrecipient:

  • Subrecipient Commitment Form  or  Subrecipient Statement of Collaborative Intent (only used with FDP Universities) 
  • Subrecipient Budget  
  • Subrecipient Budget Justification  
  • Subrecipient Statement of Work  
    • This should include a clear description of the work to be performed, proposed timelines, and deliverables. The SOW should be detailed to ensure expectations are clear and can be enforced if there is any future disagreement between CU and the Sub. 
  • Federally Negotiated Indirect Cost Rate Agreement 
    • Not required if subrecipient is only collecting the de minimis rate or if the indirect cost rate is restricted by prime sponsor.  
  • Most recent Single Audit or  No Audit Questionnaire  
  • China Assurance  (if this is a NASA award)  
  • Human and/or animal subjects protocol approvals, if applicable   Ìý

Completed by the CU Boulder PI and/or department:

  • Subrecipient review form 
    • This form should include any special terms that the PI would like incorporated into the subagreement (reports, communication, deliverables, etc.) or information the Subcontract Officer should be aware of when drafting the subagreement.  
    • The prime award should be reviewed prior to completing this form to include any appropriate flowdown reporting requirements.  
    • Export Control information if applicable .
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  •  (subcontracts only)  Ìý

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